Access Management · Secure Environments · Built from the Inside
There are safer, more efficient ways.
Visitor records on paper. Contractor authorisations in folders. Deliveries logged across five separate folders. No permanent record. No audit trail.
Vestibule replaces all of it — real-time, searchable, and inspection-ready from day one.
Demo data — live at vestibule.uk
Every secure establishment runs some version of the same process. The people who manage it know exactly what that means under pressure.
01
Authorisations, ID checks, and access decisions scattered across disconnected paper folders — inconsistently and incompletely. The answer takes hours to piece together. If it can be at all.
Consequence: inspection findings, accountability gaps, and a paper trail that protects no-one.
02
Visitor and contractor records in physical folders — no access restriction, no audit of who has seen what. In a high-security environment, this is an unmanaged liability that grows with every visit logged.
Consequence: UK GDPR exposure, potential enforcement action, and a breach you can't even prove didn't happen.
03
Legal representatives, contractors, oversight bodies — all encounter delays and manual folder searches at the front door. That impression travels. The vestibule is the establishment's handshake.
Consequence: reputational damage with the very people whose opinion of the establishment matters most.
04
Searching for records, re-entering information held elsewhere, making accountability decisions without the facts. This is recoverable time — disappearing into a broken process on every shift.
Consequence: staff stretched thinner than they should be, on work a system should be doing for them.
Sound familiar? The demo is live. No login required.
Staff search through paper folders. Records are incomplete or missing. The answer cannot be given with confidence.
The full record is pulled up instantly — ID confirmed, arrived, departed, by whom, at what time. Inspectors get answers in seconds.
Staff search for the authorisation form. Device details are on a separate sheet. No-one is certain what was approved or by whom.
The contractor's record shows device type, one-time auth code, escort officer, and job location — all logged at the point of authorisation.
Staff manually search folders, confirm identity verbally, write arrival time by hand. A frustrating experience for a professional who bills by the hour.
Record is on screen before they reach the desk. ID confirmed and arrival logged in two taps. Professional, fast, and documented.
No reliable record of what was decided, by whom, or when. Staff are exposed. Management cannot reconstruct events with confidence.
Every action is permanently logged with the staff member's name and timestamp. The record protects staff and management alike.
A complete replacement for the paper vestibule process. Built around what operational staff actually need — not what looks good in a specification.
Every visitor confirmed by name and timestamp. No verbal handover, no ambiguity, no gaps.
Real-time records of exactly who is in the establishment. Always current. Always accurate.
Every action logged permanently with staff name and timestamp. Available immediately — not reconstructed after the fact.
Staff, manager, and FLM roles with enforced permissions. Sensitive management functions protected by PIN.
Escort arrangements, PCD codes, tool declarations — all attached to the visit record and permanently logged.
12-month retention, full audit log, subject access request export. Built for compliance from day one.
Vestibule is not a proposal waiting for funding. It is a fully operational system, accessible right now. The demo requires no login and no installation — it runs immediately in any browser on any device.
A trial runs alongside existing processes with no disruption if discontinued. No procurement required to begin. The only requirement is a decision to try it.
The system exists. The demo is live.
Everything you need to make a decision is already in the demo. No account. No installation. No salesperson.
Prefer to see it first? Start with the demo. · Prefer to talk first? One email is enough.