Access Management · Secure Environments · Built from the Inside
The solution is here.
Visitor records on paper. Contractor authorisations in a folder. Device declarations in another. An on-screen spreadsheet buried amongst dozens more. No permanent record. No audit trail.
Vestibule replaces all of it — real-time, searchable, and inspection-ready from day one.
Demo data — live at vestibule.uk
The person who built this has stood where your staff stand. Processed the same folders. Made the same accountability decisions without the right information. Vestibule is the solution they wished existed.
01
Authorisations, ID checks, and access decisions scattered across disconnected paper folders — inconsistently and incompletely. The answer takes hours to piece together. If it can be at all.
Consequence: inspection findings, accountability gaps, and a paper trail that protects no-one.
02
Visitor and contractor records in physical folders — no access restriction, no audit of who has seen what. In a high-security environment, this is an unmanaged liability that grows with every visit logged.
Consequence: UK GDPR exposure, potential enforcement action, and a breach you can't even prove didn't happen.
03
Legal representatives, contractors, oversight bodies — all encounter delays and manual folder searches at the front door. That impression travels. The vestibule is the establishment's handshake.
Consequence: reputational damage with the very people whose opinion of the establishment matters most.
04
Searching for records, re-entering information held elsewhere, making accountability decisions without the facts. This is recoverable time — disappearing into a broken process on every shift.
Consequence: staff stretched thinner than they should be, on work a system should be doing for them.
Sound familiar? The full system is live and ready to explore.
Staff search through paper folders. Records are incomplete or missing. The answer cannot be given with confidence.
The full record is pulled up instantly — ID confirmed, arrived, departed, by whom, at what time. Inspectors get answers in seconds.
Staff search for the authorisation form. Device details are on a separate sheet. No-one is certain what was approved or by whom.
The contractor's record shows device type, one-time auth code, escort officer, and job location — all logged at the point of authorisation.
Staff manually search folders, confirm identity verbally, write arrival time by hand. A frustrating experience for a professional who bills by the hour.
Record is on screen before they reach the desk. ID confirmed and arrival logged in two taps. Professional, fast, and documented.
No reliable record of what was decided, by whom, or when. Staff are exposed. Management cannot reconstruct events with confidence.
Every action is permanently logged with the staff member's name and timestamp. The record protects staff and management alike.
A complete replacement for the paper vestibule process. Built around what operational staff actually need — not what looks good in a specification.
Every visitor and contractor confirmed by name, role, and timestamp. When a decision is later questioned, the record answers.
A live record of everyone on site — arrived, active, or departed. Updated in real time on every device. No end-of-shift reconciliation.
Every action — ID check, arrival, departure, authorisation — permanently logged with the staff member's name and time. When an inspector asks, the answer is immediate. Not assembled the night before.
Staff see what they need. Management functions are PIN-protected. No accidental deletions, no unauthorised changes — the system enforces what good practice already requires.
Escort officer, authorised devices, tool declarations, PCD codes — all logged against the visit record at point of entry. If it's brought in, it's documented.
12-month retention, full audit log, and subject access request export — built in from day one. Compliance without additional overhead.
04 — Next Steps
The system is live. The demo is real — same data, same interface used in the field. A conversation costs nothing and a demonstration can be arranged at any stage.
The risk isn't in implementing a system like this. The risk is in continuing without one — and finding that out during an inspection.
The demo loads instantly — no setup, no account. · A conversation costs nothing. A demonstration can be arranged at any stage.